Room Hire: Terms and Conditions

Bookings and Charges

Rooms can be hired by the hour, half-day, full day, week, or month.

  • Charges are set per hour or part-hour

  • Final costs confirmed at the time of booking

  • Higher rates apply for bookings outside normal opening hours

  • Late finishes may incur extra charges

Room hire is subject to The Lantern Rooms’ policies. We may occasionally need to move bookings to a different space due to maintenance or unexpected issues.

You are responsible for any damage caused or cleaning costs incurred by your activity.

24-hour access is available, but use is limited to your agreed booking. Extra workspaces may be available at additional cost.

Confirmation and Payment

All bookings must be confirmed in writing.

Hourly bookings

  • Full payment required in advance

Half-day, full-day, weekend, or monthly bookings

  • Payment due at the start of the week of hire

Long-term bookings (over 1 month)

  • Payment due on the 1st of each month

Cancellations

Ad hoc bookings

  • 48 hours’ written notice required

  • No refunds for cancellations with less than 48 hours’ notice

Long-term bookings

  • 8 weeks’ notice required to end your agreement

Promotion and Publicity

  • All publicity for your activity is your responsibility and must comply with UK law.

Displays and Equipment

  • You must set up and take down your own displays or materials

  • Anything attached to walls must be approved in advance

  • Damage caused will be chargeable

  • We may move free-standing displays if needed

  • We accept no responsibility for loss or damage to display items

Insurance and Safety

  • You must have valid professional indemnity insurance; proof is required before hiring

  • All visitors must follow fire safety guidance

  • Keep all exits and gangways clear

  • The Lantern Rooms is not liable for injury or damage to personal property

Licences and Professional Registration

  • You are responsible for securing any required licences (e.g. for copyrighted materials) and will be liable for any legal or financial consequences of not doing so

  • All therapists must provide proof of qualifications and professional registration before using our rooms